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› What are the deadlines to file a construction bond claim?

The deadlines are very similar to those of the liens, subcontractors, sub-subcontractors and suppliers are required to send notice of bond claim with a sworn statement of account no later than the 15th day of the 3rd month after the month when work was performed. These documents must be sent to the Bonding Company and the general (prime) contractor. Below is a chart with the specific deadlines for each month.

IMPORTANT, IF THE 15th OF THE MONTH FALLS ON A WEEKEND OR A HOLIDAY, THE LAST DAY TO FILE A LIEN WILL ALWAYS MOVE TO THE EARLIEST BUSINESS DAY.

Subcontractors and Suppliers (Contract W/Original Contractor)
Chart of Time Deadlines
Month of Activity Public Projects
Notice and Sworn Statement of Account to Surety and Original Contractor
January April 15th
February May 15th
March June 15th
April July 15th
May August 15th
June September 15th
July October 15th
August November 15th
September December 15th
October January 15th
November February 15th
December March 15th

Additionally, Sub-subcontractors and suppliers who do not have a direct contract with the prime contractor (second tier and below), must also first send a notice only to the general (prime) contractor no later than the 15th day of the second month after the month when the work was performed. This second month notice can be a copy of your outstanding invoices with a signed cover letter stating the amount(s) remain unpaid. A sworn statement of account is not needed with this notice.

IMPORTANT, IF THE 15th OF THE MONTH FALLS ON A WEEKEND OR A HOLIDAY, THE LAST DAY TO FILE A LIEN WILL ALWAYS MOVE TO THE EARLIEST BUSINESS DAY.

Sub-Subcontractors and Suppliers (Contract W/Subcontractor)
Chart of Time Deadlines
Month of Activity Public Projects
Early Notice to Original Contractor Notice to Surety and Original Contractor
January March 15th April 15th
February April 15th May 15th
March May 15th June 15th
April June 15th July 15th
May July 15th August 15th
June August 15th September 15th
July September 15th October 15th
August October 15th November 15th
September November 15th December 15th
October December 15th January 15th
November January 15th February 15th
December February 15th March 15th

Related questions and answers

What if the property is owned by a company or business, who should I send the lien documents to?

It is important to know the name of the registered agent or legal representative of the company. If this name is not found, the copies of the lien documents should be sent to the company with attention to the person you know has the highest position.  

Can I notarize my lien and bond claim documents with Texas Easy Lien?

Yes, you do not have to leave your office to file your liens anymore. Texas Easy Lien now has the capability of notarizing and filing your documents online.

Which documents must be notarized and filed?

All lien affidavits (construction liens), Sworn Statement of Accounts (document attached to a bond claim), and lien releases must be notarized and filed. Bond Claim Sworn Statement of Accounts are filed with the Surety Company on record, and they should be mailed via Certified Mail with Return Receipt Requested.

What do I need to have my documents notarized?

All you need is for the signer to have access to a camera and a valid ID. You can use any device with a camera (desktop, tablet, or your phone).

What do I need to have my documents filed?

Nothing. Texas Easy Lien will have access to your documents once they are notarized, and we will file them with the county for you.